Authorized Absences

While it is not possible to list all of the acceptable reasons here, when in doubt, the student should inquire with the Registrar’s Office.

Less than five days:
Each course outline indicates the department absence policy and individual cases are handled between the teacher and the student.

Five days or more:
Students who will be absent for 5 days or more for justified reasons should provide a medical note to the Registrar’s Office.   The Registrar’s Office will then advise the teachers of the date of return or if it is undetermined.  Arrangements for submission of missed work, tests, exams, etc. are made between the student and teacher.

Extended Absences after the Course/College Withdrawal Deadline:
The Course/College Withdrawal deadline for the Fall 2017 semester September 19, 2017 and February 14, 2018 for Winter 2018.  In order not to penalize students who cannot withdraw after this date, a process called “Request for Authorized Absence” is possible for students who are absent for a period of three weeks or more for justified reasons.  If the request is granted, the student is technically withdrawn from their class(es) without receiving a failing grade; instead a permanent incomplete grade notation IN is indicated on the transcript.  These requests are usually requested for medical or other extenuating circumstances and must be supported with appropriate documentation.

Before granting an authorized absence, the Registrar’s Office will validate the authenticity of the documentation and then inform the teacher in writing, without disclosing any confidential information, to see if the teacher would like to provide any input.  Please note that it is not compulsory for faculty to provide this input.

If the request is approved, the IN grade notation is assigned to appropriate course(s) and the student is notified accordingly. The student is also made aware that the granting of an authorized absence implies that the student is taking or has taken the necessary steps to be prepared to return to school in the subsequent semester.  If an authorized absence is granted, students are not required to re-apply to the College as they are technically considered as registered students.  If a student is not able to return to John Abbott in the subsequent semester, they must speak with the Admissions Office to request an “Intent to Register”.

Students whose request is refused will be notified as such and will then receive the grade achieved for work submitted and graded.
The Request for Authorized Absence Request form can be obtained at the Registrar’s Office.  The deadline for requesting an authorized absence is the last day of classes for the given semester.

Please be reminded that the process indicated above is intended for students with justified reasons for missing classes.

Request for withdrawal for medical reasons forms can be obtained in the Registrar’s Office, room H-128.