Updated on June 16, 2022
Who’s invited to Convocation?
STUDENTS ATTENDING CONVOCATION JUNE 22
Souvenir package (gown, cap and tassel) pick up is scheduled for next Monday, June 20 between 12 p.m. – 6 p.m. at the Registrar’s Office, H-128 (access from Hochelaga 1st floor, near Arctic Circle corridor).
No appointment is necessary.
June 22: Graduation ceremony for all AEC graduates commencing at 6:30 pm to be held in the gym followed by a reception for graduates and their guests. Reception also to be held in the gym.
STUDENTS WHO REQUESTED CEREMONIAL PACKAGE ONLY
Your Convocation souvenir package (gown, cap and tassel) and your ceremonial certificate will be available for a pick up Monday – Thursday, June 27-30, between 10 a.m. – 4 p.m. at the Registrar’s Office, H-128.No appointment is necessary.
FACULTY AND STAFF
Faculty members will be asked to assemble (location C-0018), no later than 5:45 p.m. At the directed time, the academic party will lead the processional into the Convocation area. Dais guests will be directed to take their places on stage. All other attending faculty and staff will be directed to the faculty and staff seating area.
Students are required to present themselves in the Agora at 5:00 p.m. for line-up instructions given by a member of the Registrar’s Office and the academic marshals.
All guests must be seated before the procession begins at 6:20 p.m. sharp, with the ceremony starting at 6:30 p.m.
Following the ceremony, graduates and their guests are invited to a reception. Convocation generally lasts about 3 hours, including the reception.
Please note that by attending this event, you understand that photos will be taken, and that the College may use them in any future publications.
Convocation Questions / Answers
How do I inform the College that I plan to attend?
Invitations will be posted in students’ Omnivox account in April. The invitation contains a link to pay on-line via credit card ($55). The deadline to confirm your attendance is May 16. If you are a graduate that has mobility concerns (i.e.: wheelchair, crutches, cane, etc.) please send an email to firstname.lastname@example.org
Do I have to wear an academic gown?
Yes. All graduates will wear a souvenir black gown and cap. These will be available for a pick-up prior to the ceremony. The assigned date and time will be communicated with graduates via MIO/email. In addition to your gown and cap, you will be given a line-up card. This card lists your name, your program, and indicates your line-up order. It is essential for the graduates to have their line-up card on the day of Convocation as it will be used in preparation for the procession.
Is the ceremonial certificate I receive at convocation my official DEC diploma?
No. The certificate you receive at Convocation is a ceremonial certificate prepared by the college for your graduating class. For DEC graduates, your official diploma that is issued by the Ministry of Education will be received at the college approximately 6 months after you have graduated. As soon as the college receives your government diploma, you will be advised via mail from the Registrar’s Office (a copy of the letter will also appear in your Omnivox account). For Continuing Education AEC graduates, you will have already received your certificate from the college
What if I do not attend the ceremony?
If you do not attend the ceremony but wish to receive your Convocation package (souvenir gown, cap, tassel, ceremonial certificate and a copy of the Convocation Program) you must make your payment online. The scheduled date and time of a pick-up of your Convocation package will be communicated with you via email. On-line orders will be accepted until May 16th.
How many guests can I bring?
Maximum 4. If the ceremony has to be moved indoors due to weather conditions, a maximum of 2 guests per student will be permitted in the Casgrain gymnasium (entry tickets are required).
Please note it is possible that no tickets will be available for the gym unless you have paid the Convocation Ceremony Fee by the May 16th deadline.
On Monday, June 6th, your reserved tickets will be available for pick-up as part of your Convocation package (gown and cap included). The Registrar’s Office will communicate with you the time and location shortly. If you wish for someone else to collect your tickets, please provide that person with your JAC student card.