As a public educational institution, John Abbott College is subject to the Act respecting Access to documents held by public bodies and the Protection of personal information (CQLR, c. A-2.1) and must comply with the requirements.
- This Act applies to documents kept by a public body in the exercise of its duties, whether it keeps them itself or through the agency of a third party.This Act applies whether the documents are recorded in writing or print, on sound tape or film, in computerized form, or otherwise.
Your request is about your child’s academic progress?
- Is your child aware of your inquiry with respect to his/her academic progress, attendance, etc.
- We strongly encourage parents to inform the student of such requests.
- If you require information, please contact Anthony Haddad, First-Year College Experience Office
(H-119), at 514-457-6610 x5286
Please contact the Registrar’s Office at 514-457-6610 x 5902, for your inquiry.
- You will be asked for proof of your ID.
- You will also need to provide a formal letter of request.
- The Registrar’s Office will verify the student date of birth.
- The Registrar’s Office will inform the student of the request via MIO.
- The Registrar’s Office will inform the teacher if the information can be disclosed.
Confidentiality of student information is an important and sensitive issue. It is important for parents to understand that the College is bound by law to respect the privacy of our students if they are 18 years of age or older. This means that grades, progress reports, transcripts and all personal information are kept confidential. Parents of students who are of minor age, 16 or 17 for instance may, upon written request wherein the identity of the parent has been verified and confirmed, request such information. In the latter case, the student should be advised that a parent has made such a request.
Transcripts & Letters of Attendance
Present and former students can request transcripts and other documents.
Applicable fees must be paid before your request is complete. Currently registered students should request documents via the Omnivox portal. Click here to request information.
Access to Information Request
Any other request for access, whether for administrative documents or personal information, must be addressed to the person in charge of access to documents within the public body:
Caroline Charbonneau, CPA CGA
Director of Finance and Legal Affairs
CEGEP JOHN ABBOTT COLLEGE
21275, Lakeshore Road
Sainte-Anne-de-Bellevue (Québec) H9X 3L9
Tel. 514 457-6610, ext. 5252
- The person in charge must give the person making a written request, a notice of the date his/her request is received.The notice must be in writing. It must indicate the prescribed time for the processing of the request and the effect under this Act of failure by the person in charge to respect it. It must also inform the applicant of the proceeding for review provided for in Division III of Chapter IV.
- The person in charge must respond to the request no later than twenty (20) days from the date the request was received. If the request cannot be processed within the time limit provided in the first paragraph without impeding the normal course of operations of the public body, the person in charge may, before the expiry date, extend it by no more than 10 days. He/she must then give notice thereof by mail to the applicant within the time limit provided in the first paragraph.
- To be receivable, a request for access to a document must be sufficiently precise to allow the document to be located.If the request is not sufficiently precise or if a person requires it, the person in charge must assist in identifying the document likely to contain the information sought.
For more information on access requests to public bodies, please consult the Commission d’accès à l’information du Québec’s website at http://www.cai.gouv.qc.ca/.
What is personal information protected under the Act (art. 54) “In any document, information concerning a person which allows the identification of the person is personal information.” Also, it includes several categories of information, including:
- Identification information: address, gender, telephone number, sex, age, weight, hair color or eyes, ethnicity, social insurance number or health insurance, a digital ID, etc.
- Health information: medical records, a medical certificate, that a person consulted a physician, the date of the visit, etc.
- Financial information: a person’s income, taxes paid, salary deductions, etc.
- Information related to work: disciplinary records, reasons for absences, holiday dates, status of sick day bank, etc.
- School information: being enrolled in a course in a given institution, course schedules, absences and presences, grades, qualifications, resume, identification number of a student, choice of courses, etc.
- Information relating to social / family situation: single, divorced, recipient of certain benefits or not, etc.